Head of Admissions and Student Records 

Key Relationships:

• Head of Admissions and Student Records
• Director of Student Services
• Director of International Office
• Deans of Schools
• Programme Directors
• Regional Managers
  
• Admissions Team
• Registrar

Key Responsibilities:

• Oversee the international application process ensuring processes remain up to date and seamless for the student and agents 
• Point of contact with third party vendor for escalated queries
• Disseminate, analyse and provide course-specific application reports to course director’s and Director of International Office 
• Responsible for overseeing applications to ensure application processing is within service level agreements.
• Specific responsibility in relation to international application processing within admissions.
• Provide an annual review in relation to international application processing to management.
• Responsible for ensuring the registration of international students on site and liaising with student support and the international office with regards to orientation.
• Liaise with Student Support to ensure the continuous provision of English Language examinations.
• Responsible for ensuring all admissions queries are dealt with on campus in NCI.
• Carry out testing and assist in projects in relation to the student information system.
• Manage online services as they relate to international admissions (online application, registration, build and plan curriculum), identify any issues and work with IT to improve systems and agree appropriate IT projects. 
• Attend open evenings and provide application information to potential applicants.
• Provide reports to external stakeholders such as INIS.
• Responsible for documentation management in relation to all training manuals, FAQs etc.
• Maintain the international admission sections of the NCI website so that all public information is up to date. 
• Liaising with academic staff regarding entry requirements for all programmes.
• Provide support to other admissions areas e.g. domestic and springboard.
• Oversee the work of the admissions co-ordinator in relation to international admissions activity. 
• Other ad hoc duties as they arise.

Key Attributes: 

Contract: 

Permanent Contract

Salary: 

Specialist/Senior Administrator €37,271 - €53, 839

Annual Leave: 

24 Days per annum pro rata

Hours:

Full time

Application Process:

To apply, please e-mail your cover letter and CV both in PDF format ONLY, quoting reference number: NCI 1074 to: recruitment@ncirl.ie by 5:00 pm, 12th February 2025.

Note: The functions and responsibilities assigned to the Admissions – International Lead are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the College.

The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

• That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
• That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
• Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
• Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the  College. #

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting

HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access

Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure

Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification

Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process

Complain

Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.