The role will be responsible for the successful delivery of a range of public relations initiatives and implementation of NCI’s communication objectives. The role will involve engagement with all departments across the college and external engagement with local, regional and national media, as well as a broad range of partners and suppliers. The role will also provide support to NCI’s philanthropy and external engagement function.
Further Information for applicants:
NCI PR & Events Executive
Communicating the NCI brand and mission
NCI delivers a variety of events throughout the calendar year to audiences including prospective students, alumni, academics, and industry experts; ranging from high-profile, brand events open to the public, through bespoke information events about our programmes (open evenings and webinars), to internal or niche events (perhaps assisting with a Research Day). Each event is communicated in advance to prospective audiences and exploited to its full potential whether that’s as a news feature, social media, or internal communications.
The role
This role will operate across the spectrum of PR and Events:
PR: clearly communicating on our events and successes, such as research grants won, ground-breaking papers published, and student success.
Event Management: taking a brief or being part of the brainstorm to develop an event and then working to make that event an impactful reality.
Team
This role will sit in Student Recruitment/Marketing. You will be working most closely with and reporting to the Head of Communications who reports to the Director of Marketing and International Development. You will be working with our web and social media team, our sales team, the development team, and other departments within the college.
Environment
NCI is a busy place, and you will need to be able to juggle changing priorities and multi-task. However, it is a collaborative workplace with functional communications, so you will be well briefed and well supported in your role, especially in your first year as you learn the pattern of college life. The team works with a hybrid working roster meaning you will have some days in the office and some days working from home.
Required
- Degree in Marketing, Communications, PR and Event Management or similar or demonstrable experience working events for minimum 3 years.
- Clear communication, including competent written English.
- Familiarity with Microsoft Office, especially Word and Excel.
- Good interpersonal skills – with customer-facing work experience or similar.
Desirable
- Experience of working on events that have prioritised accessibility and/or other demonstrable knowledge of active inclusion.
- Experience of writing press releases and/or blog posts.
- Experience of CRM, press release, press clippings, PO/invoicing software.
- Experience of working with third party suppliers/services.
- Ability to snap a good photograph.
- Fluency in Irish language and any other language skills, including ISL.
Reporting to:
Head of Communications
Key Relationships:
- Head of Communications
- Director of Development & External Engagement
- Director of Marketing and International Development
- Marketing Team
Key Responsibilities:
- Event planning and delivery.
- Press Release writing.
- Pitching features.
- Media monitoring.
- Liaison with NCI Social Media management.
- Production of marketing material.
- Monitoring developments in the marketplace and competitor activities.
- Working on NCI philanthropy or other external engagement campaigns
- Additional marketing and administration tasks as required.
- Some evening and weekend attendance will be necessary to carry out event coordination duties.
Key Attributes:
- Excellent written English.
- Highly organised with good time-management.
- Strong interpersonal and relationship-building skills.
- Initiative & ability to work without close supervision.
- Ability to work effectively both independently and in a team
environment.
- Press contacts an advantage but not essential.
- Full clean driving licence an advantage but not essential.
Contract:
Permanent
Salary:
€23,297- €34,685 ( Support Band)
Annual Leave:
24 days per annum pro rata
Hours:
Full time
Application Process:
To apply, please e-mail your cover letter and CV both in PDF format ONLY, quoting reference number: NCI 1007 to: recruitment-cdolan@ncirl.ie by 5:00 pm, 16th February 2024.
Note: The functions and responsibilities assigned to the PR & Events Executive are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the College.
The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.
The Importance of Confidentiality
We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.
Candidates' Obligations
In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:
- That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
- That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
- Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
- Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. #
Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.
Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended
Data collected for the purposes of recruitment activities
NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.
Legal Basis for Processing
NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.
Withdrawal of Consent
Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.
What we do with your data
People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.
Shortlisting
HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.
Sharing of your data
Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.
Access
Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.
Erasure
Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.
Rectification
Applicants can have any incorrect information corrected.
Objection / Withdraw
Applications can object to this information being processed and/or can request to withdraw from the application process
Complain
Applicants can make a complaint to our internal Information Governance and Data Protection Officer
NCI Information Governance and Data Protection Officer
National College of Ireland, Mayor Street, IFSC, Dublin 1
Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500
And/or make a complaint to the relevant authority
Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28
Tel: +353 (0) 761 104 800
National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.